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BUDGETING & PLANNING

Plan resources and control their execution on a single platform

TRILAY ERP+ allows building operating and financial budgets by company, branch, center, category or concept, distributing them over time and comparing budgeted amounts with actual results.

From forecast to execution control
The planning challenge

From isolated budgets to planning connected with operations

When budgets are built in separate files, it becomes hard to control execution, identify variances and anticipate the company's economic and financial needs.

Without integrated management

Budgets that are difficult to control

  • Information spread across different files.
  • Separate limits for purchasing and expenses.
  • Monthly allocation hard to update.
  • Overages detected after execution.
  • Manual comparisons between budgeted and actual.
With TRILAY ERP+

Planning connected with business management

  • Budgets by company, branch and center.
  • Operating and financial allocation.
  • Pre- and post-execution controls.
  • Over-budget approvals.
  • Up-to-date comparison between budgeted and actual.
Annual, by level and by type

Plan resources according to the business structure

Build the plan by organizational level and distinguish the operating view from the financial one.

By level

Annual budget by organizational level

  • Company, branches and centers
  • Cost centers and profit centers
  • Business units and areas
  • According to the configured structure
Operating

Plan the resources required by operations

  • Purchasing, expenses and services
  • Categories and concepts
  • Resources planned by center
  • Operating requirements
Financial

Forecast when funds will be required

  • Timing of obligations
  • Monthly forecasts
  • Funding requirements
  • Relationship with payments and treasury
Categories, concepts and months

A detailed and time-distributed budget

The budget can be broken down by category and concept, and distributed throughout the year.

Purchasing

Control the budget assigned to purchasing

  • Supplies and raw materials
  • Materials and products
  • Other configured categories
  • Budget by purchasing category
Expenses

Organize expenses and services by concept

  • Expense concepts
  • Service concepts
  • By center and period
  • Structure adaptable to the company
Months

Distribute the budget across the year

  • Monthly values
  • Seasonality and peak periods
  • Resource allocation
  • Cumulative analysis
Pre-execution, post-execution and exceptions

Control resources before and after execution

01

Pre-execution Budget Control

Purchases, expenses and orders are checked against the available limit before resources are committed.

02

Post-execution Budget Control

Compares the assigned budget, the actual amount, the remaining budget and the variance by center, category and concept.

03

Over-budget Approvals

Records operations that exceed the budget and routes their authorization according to the defined workflow.

Comparison and forecasts

Compare budgeted amounts with actual results

Check how much was budgeted, how much was executed and the difference, to decide before the period ends.

01

Budget vs. Actual

Initial budget, execution, difference and variances, monthly and cumulative, with filters by center, category, concept or period.

02

Operating and financial forecasts

Helps the payments and finance area anticipate each month's needs and obligations.

03

Variance detection

Identifies differences between what was forecast and what was executed to act on time.

Analysis

Budgeting reports

Confirmed information for budget control.

Budget vs. Actual

  • Budget vs. actual detail
  • Monthly allocation

Centers

  • Center distribution
  • Detailed centers
  • Centers by item

Budget

  • Operating Budget
  • Financial Budget
  • Over-budget approvals
Part of the same ERP

Budgets, part of the same workflow

Budgets are not files imported from an external tool: they are part of the same ERP management workflow.

  • Purchasing, Expenses & Services
  • Accounts Payable and Treasury
  • Cost Accounting
  • Project Management
  • Management Reporting, Balanced Scorecard and Management Accounting
Frequently asked questions

Frequently asked questions

How is it different from Cost Accounting?
Budgeting and Planning defines forecasts, limits and the future allocation of resources; cost accounting analyzes the actual allocation of income, expenses, costs and profitability.
Can operations be controlled before they are executed?
Yes. With pre-execution control, a purchase, expense or service may require approval when it exceeds the available budget limit.
Can budgeted amounts be compared with actual results?
Yes. It compares the assigned budget with the actual amount and shows the remaining budget and the variance by period, center, category or concept.
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Related features

Plan and control your resources with TRILAY ERP+

Request a demo and we will show you how to budget, control and compare budgeted amounts against actual results.