Fixed Asset Management Software

The asset control challenge

From disconnected asset records to a centralized fixed asset register

When assets are managed in separate spreadsheets, it is hard to know their location, status, assigned person, current value and movement history.

Without integrated management

Assets that are difficult to locate and control

Information spread across spreadsheets.
Outdated locations and assigned people.
Transfers without traceability.
Maintenance hard to track.
Depreciation disconnected from accounting.

With TRILAY ERP+

An organized and up-to-date asset portfolio

Assets classified by category and location.
Configurable statuses.
Complete movement history.
Maintenance owners.
Depreciation and accounting integration.

Classification, status and location

Organize and locate every asset

Manage movable assets, real estate, vehicles, equipment, library materials, livestock assets and other capital assets.

Classification

Organize each asset by category and location

By asset classes and categories
Hierarchical structure
Company, branch and department
Location and other defined levels

Statuses

Know the current condition of each asset

In use, idle, damaged
Statuses configurable by the administration
Quick lookup by condition
Not a closed list

Transfers

Record each transfer and its traceability

Between company, branch and department
Area and assigned person
Previous and current location
Date and movement history

History, maintenance and value

From registration to its updated value

Movement history

Registrations, transfers, status changes, assignments, maintenance and assets on loan for each asset.

Assigned people and maintenance

Assign responsible people and record interventions to keep assets operational.

Acquisition value and current book value

Acquisition date and value, depreciation and updated book value.

Depreciation, register and assets on loan

An asset portfolio with valuation and accounting integration

Depreciation and accounting integration

Calculations update the valuation and generate information for the ERP's accounting.

Fixed asset register

Number of assets, individual and updated value, total value and distribution by category and location.

Assets on loan

Assets provided on loan with customer, date, replacement value and expiration date — not to be confused with sale or rental.

Part of the same ERP

Connect assets with operations and accounting

A purchase can trigger the registration of the asset; depreciation generates accounting information and the location uses the organizational structure of the same ERP.

Purchasing, Expenses & Services
Integrated Accounting and Cost Accounting
Management Accounting
Branches and organizational structure
Management Reporting

Frequently asked questions

How is it different from Inventory Control?

Fixed assets are the organization's capital assets (movable assets, real estate, vehicles, equipment), not products for sale or production input materials.

How are transfers controlled?

Each transfer between company, branch, department or assigned person is recorded with its date and keeps the complete history of the asset's movements.

Is depreciation integrated with accounting?

Yes. Depreciation calculations update the asset's valuation and generate the information needed for its accounting treatment within the ERP.

Control your asset portfolio with TRILAY ERP+

Request a demo and we will show you how to manage assets, transfers, maintenance and depreciation.

Request a demo →Talk to a consultant

Control the location, condition and value of every asset