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SUPPLIER PORTAL

Connect suppliers with purchasing, invoices and payments

TRILAY ERP+ gives each supplier a web space to review purchase orders, submit invoices and documents, update information, manage items and price lists and track completed or pending payments.

Fewer manual exchanges, more autonomy for the supplier
The supplier relationship challenge

From scattered emails and documents to an integrated supplier workflow

When orders, invoices, price lists and payment inquiries are exchanged through different channels, administrative work increases and visibility into the status of each transaction is lost.

Without a supplier portal

Distributed information and manual follow-up

  • Orders sent through different means.
  • Invoices and documents received by email.
  • Frequent inquiries about payments.
  • Outdated data and prices.
  • Evaluations separate from the purchasing process.
With TRILAY ERP+

Suppliers connected with the purchasing workflow

  • Orders available in the portal.
  • Confirmation, acceptance or rejection.
  • Invoice and document submission.
  • Review of completed and pending payments.
  • Updating of items and price lists.
Access, orders and documents

Every supplier, connected with purchasing

The portal relies on internal supplier management and gives authorized access to each one.

Access

Authorized browser access

  • Authorized user
  • Access to their own information
  • Review of related transactions
  • Updating of general, commercial and contact information
Orders

Manage each purchase order from the portal

  • Review of pending purchase orders
  • Products, quantities, prices and delivery terms
  • Confirm, accept or reject
  • Updated status of each transaction
Documents

Centralize invoices and documentation

  • Invoice submission
  • Attached documents
  • Submitted invoices
  • Information linked to the purchasing workflow
Payments, items and prices

Autonomy for the supplier, data for purchasing

01

Completed and pending payments

Review of invoices, balances, supplier account and receipts; payments are executed from the internal workflow.

02

Supplier items

Submission and updating of items, related to the company's internal items.

03

Supplier price lists

Prices offered to the company, distinct from sales price lists.

Alternatives and profiles

An internal marketplace organized by supplier type

Item and price information forms an internal base of alternatives for purchasing; it is not a public store.

Marketplace

Review alternatives within an internal marketplace

  • Internal tool
  • Gathers offered items
  • Review of alternatives
  • Within the purchasing process
Types

Adapt the information to each type

  • Professional and general services
  • Commercial suppliers and transportation
  • Producers
  • Adaptable configuration
Profiles

Producers and carriers

  • Producers: farms, field blocks and origin
  • Raw material traceability
  • Transportation: fleet, trucks and drivers
  • Relation with delivery notes and logistics
Evaluation and rating

Evaluate the performance of each supplier

Evaluation is optional and can be carried out when goods are received.

01

Evaluation

Timeliness, quantity, quality and other configurable categories per delivery.

02

Rating

Performance review, supplier comparison and history as decision support.

03

Supplier account

Account statement, consolidated outstanding balance and detail, with balances, invoices and payments.

Part of the same ERP

Connect suppliers with the internal workflow

The information submitted in the portal stays linked with the corresponding internal workflow of the same ERP.

  • Purchasing, Expenses & Services
  • Accounts Payable & Receivable
  • Treasury
  • Inventory Control, logistics and items
  • Supplier price lists, accounting and evaluation
Frequently asked questions

Frequently asked questions

Is it a public marketplace?
No. It is a web space for authorized suppliers that relies on internal supplier management; the items and prices form an internal marketplace of alternatives for the purchasing process, not a public store.
Can the supplier pay through the portal?
No. The supplier reviews completed and pending payments; payments are executed from the internal Accounts Payable and Treasury workflow.
What can the supplier do with purchase orders?
Review them, check products, quantities, prices and terms, and confirm, accept or reject them from the same environment.
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Related features

Connect your suppliers with TRILAY ERP+

Request a demo and we will show you how the portal integrates orders, invoices, payments and evaluation.